Funding Resources

Once your organization’s funding request has been approved, below are resources you will find helpful in the planning process.

SGA Logo & Branding

Marketing materials for each event must include the statement “Funded by SGA” and prominently display the SGA logo. This requirement applies to all promotional items (flyers, programs, tickets, and social media posts) per the Finance Bylaws (Article IV, Section C, Subsection K). Failure to do so may jeopardize the organization’s access to future funding.

Visit the SGA Brand Kit to download both logo files and review usage guidelines.

For support with the creation or modification of your promotional materials, contact Tyler Mastrangelo (tmastrangelo@elon.edu), the SGA Vice President of Communications.

Approved Food Vendors

Elon Dining has exclusive right to sell, deliver, or distribute alcohol and food on University property. Any use of outside food vendors must be approved by Elon Dining in advance.

Student organizations are encouraged to first consider the , a budget-friendly on-campus option designed for student events, with online ordering and on-campus pick-up. You can also call Elon Catering at (336) 278-5333.

If Elon Catering does not meet your event needs, you may choose from the .

Catering orders must be placed more than 10 business days prior to your event and coordinated with Jackie Allred (jallred@elon.edu).

Contracts & Service Providers

For any event involving a vendor (whether an individual or a business) providing a service, a contract must be processed. All contracts are handled by Jackie Allred, Administrative Assistant for Student Life, located in Moseley 201. Student organization representatives should not sign contracts independently.

How the process works:

  • If you already have a contract, email it directly to Jackie Allred (jallred@elon.edu) for review.
  • If you do not have a contract, email the invoice and vendor contact information to Jackie so a contract can be created.
  • This process can take several weeks depending on the vendor and complexity, so plan accordingly.
  • Submit all contract materials at least six weeks before your event date to ensure adequate processing time.

Purchase Requests

All purchases are required to be made using a university credit card. Reimbursements will no longer be processed.

For online purchases: meet with Cayce Becker (cbecker9@elon.edu), the VP of Finance, in the SGA office (Moseley 213) during office hours, or schedule a time with Jackie Allred (jallred@elon.edu) in Moseley 201 to use her university card.

For in-person purchases: submit the . Once approved, Jackie Allred will schedule a time for you to pick up a university credit card. All receipts must be itemized and clearly show the vendor, date of purchase, and method of payment.

Please note that supplies ordered or purchased before your funding request was approved are not eligible for reimbursement.

Event Pass and Check-In App

If you are hosting an event with SGA funding, you are required to track attendance. This is done through the Event Pass and Check-In app in PhoenixCONNECT.

  • and save it to your phone for regular access
  • using the Check-In app

For further assistance, visit Student Involvement (Moseley 205, studentinvolvement@elon.edu, 336-278-7214).

Post-Event Form

Following your event, organizations receiving SGA funding must complete the on PhoenixCONNECT within one (1) week of the event. This form provides valuable insights for both your organization and SGA’s Finance Board related to future event planning and funding.